Hartwick Town Board
REGULAR MEETING
January 9, 2012
The Regular Meeting of the Hartwick Town Board called to order at 6:32 p.m. The Pledge to the Flag was led by Supervisor, David Butler.
Present: Supervisor David Butler, Councilwoman Anita Briggs Jones, Councilman Delos Field, Councilman Kenneth Hotaling, Councilwoman Julianne Sharratt (edit made 08.12.13 omitted in original minutes in error)
Also present: Attorney Lynn Green; Planning Board Co-Chair, Gregory Horth; Highway Superintendent, Rusty Striesse; EMS Captain, Debbie Clegg; Hartwick Advisory Committee Members, Martha Clarvoe; Administrative Assistant, Tavis Austin, County Board of Representative, Pauline Koren; and others from the community.
MOTION: Councilman Field moved to approve Abstract 1 and prepaid bills for the month ending December 31, 2011 in the amount of $61,144.77 from the following funds:
General $23,183.55
Highway $19,178.64
Library $ 4,767.68
Lighting $ 451.73
Water $ 585.48
Fire $12,977.69
Councilman Field seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
MOTION: Councilman Hotaling moved to approve Town Clerk's Report for December 2011 showing income of $515.00, with Town's portion being $407.64. Councilwoman Sharratt seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
MOTION: Councilwoman Briggs Jones moved to approve Town Justice Report for December 2011 with reported income totaling $4,513.90. Councilman Hotaling seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
MOTION: Councilman Field to accept the Town Board Minutes of December 12, 2011. Councilman Hotaling seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
MOTION: Councilman Hotaling moved to accept the Town Board Work Session of December 19, 2011. Supervisor Butler seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
MOTION: Councilwoman Sharratt moved to accept January 5, 2012 Organizational Meeting Minutes. Councilwoman Briggs Jones seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
The Board reviewed December 2011 year-end financial reports.
Administrative Assistant, Tavis Austin, Report:
•· Update on Community Center heating upgrade options: McManus Engineering has a revised concept. The cost is approximately $30,000. Use of bioburner as an alternative discussed.
•· Update West Hill Culvert Project. Use of bypass route questionable due to cost restraints. Project will take approximately 2-3 weeks.
•· Reminder - Highway Barn Project BID re-advertising if planning of project is nearing.
•· County Code's approval of use of fuel tank at Highway Department pending. Fleet fueling station required. Approximate cost to construct station $15,000.
•· Williamson Law Book transition to 2012 is progressing.
•· Discussion regarding insulating/heating Maintenance shop. Board agreed to hold off on decisions regarding Maintenance shop until plans are formulated for building use.
•· Davies Lock - estimate pending for changing locks on all Town owned buildings. Plan includes use of mater key system and subkeys. Cost is approximately $40/lock.
Conservation Advisory Committee Chair, Martha Clarvoe, Report:
•· Conservation Advisory Committee will meet January 11, 2012. The Committee plans on reviewing Conservation Laws.
•· Continuing to work with Liz Fury on Trolley Line walking path.
•· Asked the Board to consider a full-time electronics collection bin provided by WeRecycle. Will provide further information on the service at the next Town Board meeting.
Town Attorney, Lynn Green, Esq., Report:
- Attorney Green delivered the final documentation pertaining to the Delta Road Agreement. Documentation is available at the Clerk's office for public inspection.
- Attorney Green advised the Board of the necessity to schedule a Public Hearing for Local Law 1-2012 - Delta Road Agreement.
MOTION: Councilman Hotaling moved to advertise a Public Hearing for Local Law 1-2012 Delta Road Agreement on February 13, 2012. Councilman Field seconded, and the motion passed with the following votes: Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
Supervisor, David Butler, Report:
•· Committee Appointments:
Town of Hartwick
Annual Organizational Resolution
Resolution 1-V-2012 - Standing Committee Appointments
WHEREAS, the Town Supervisor may appoint committees of Town Board members to make studies and reports to the Board with recommendations.
NOW BE IT RESOLVED, that Supervisor David Butler make the following appointments for Standing Committees of the Board for the year 2012:
Budget Chairman:
Supervisor David Butler, Councilwoman Juli Sharratt, and Councilwoman Anita Briggs Jones
Highway Chairman:
Supervisor David Butler, Councilman Ken Hotaling, and Councilman Delos Field
Buildings/Grounds Chairman:
Supervisor David Butler, Councilman Ken Hotaling, and Councilman Delos Field
Personnel Chairman:
Supervisor David Butler, Councilwoman Juli Sharratt, and Administrative Assistant, Tavis Austin
MOTION: Councilman Hotaling moved to approve Resolution 1-V-2012 Standing Committee Appointments. Councilman Field seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
MOTION: Supervisor Butler moved to appoint Councilman Hotaling as Budget Officer for the year 2012. Councilman Field seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
•· Supervisor Butler reported to the Board on progress with diversifying Town Accounts. Supervisor Butler and Bookkeeper Doris Schlee are to meet with NBT bank on Wednesday, January 11, 2012.
•· HSA Account Funding discussed
MOTION: Councilman Hotaling moved to fund HSA Accounts at NBT bank with a sum totaling $33,800.00. Councilwoman Sharratt seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
•· Fire Department Pumper Chasse Invoice payment discussed.
MOTION: Councilwoman Sharratt moved to pay Chasse Invoice totaling $95,824.00. Councilwoman Briggs Jones seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
Unfinished Business:
•· Zoning Commission Letters of Interest. Board agreed to defer Zoning Commission topic to Town Board Work Session scheduled for January 16, 2012. Board members will be forwarded current list of interested parties.
•· BAR Appointment. Board agreed to advertise for BAR open seat.
•· Planning Board. Board agreed to advertise for two alternate seats and one full-time seat.
MOTION: Councilman Hotaling moved to advertise for one full-time Planning Board member, two alternate Planning Board members, and one BAR seat. Councilman Field seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
New Business:
•· Planning Board Attendance Policy. The Board discussed the Planning Board's Attendance Policy. The topic is deferred to the January 16, 2012 Work Session.
Floor opened for Public Comment
- A resident questioned the over-expenditure of the Town's Budget. The Board explained the over-all budget was not over-expended in any of the funds. Discussion ensued regarding budgetary line items and the use of Budget Amendments.
- A resident asked if the Town is a member of the Land Coalition Group and whether or not members of the Town Board have attended meetings. The Board explained the Town is a member, however, the last meeting held/attended was over three years past.
- A resident asked about the Town's Water District Audit. The Board explained the topic will be discussed in depth at the next scheduled Water Commissioner's Meeting, January 23, 2012.
- A resident asked about the status of Fritz's Trailer Park and its water service issues. It was explained, the Town Board is under the understanding all issues have been resolved.
MOTION: Councilwoman Sharratt moved to adjourn the Regular Town Board meeting at 8:22 p.m. Councilwoman Briggs Jones seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
Respectfully submitted,
Sarah McGuire, Town Clerk
