The Work Session of the Hartwick Town Board called to order at 7:11 p.m. The Pledge to the Flag was led earlier in the evening by Supervisor, David Butler.
Present: Councilman Dave Butler, Councilwoman Anita Briggs Jones, Councilman Delos Field, Councilman Kenneth Hotaling, and Councilwoman Julianne Sharratt.
Also present: Administrative Assistant, Tavis Austin; Attorney, Lynn Green; Hartwick Conservation Committee Chair, Martha Clarvoe and members Lilian and James Herman; Cooperstown Youth Baseball (CYB), David Borgstrom, MD; and members of the community.
Absent:
Unfinished Business
- Attorney Green delivered the bid results for procurement of a bond totaling $224,000.00 for the purchase of FD #1 Pumper.
- Key Bank could not compete due to the Town's status as a non-customer.
- Bank of Cooperstown did not respond.
- NBT offers 3.35 fixed 5-year bond, non-callable with payments of $44,800.00 plus interest.
Resolution 5-A-2012
Statutory Installment Bond Resolution
FD #1 Pumper
WHEREAS, the Town Board of the Town of Hartwick, New York, by resolution adopted on the 21st day of May, 2012, authorized David Butler, Town Supervisor to purchase a Guardian Series Pumper Fire Truck Vin#1FVACYBS4CHBS4617 for Three Hundred Fourteen Thousand Seven Hundred Twelve and 00/100 Dollars ($314,712.00)
NOW, THEREFORE, BE IT RESOLVED:
- The specific object or purpose of which obligations are to be issued pursuant to this resolution is to finance the cost of the purchase of a guardian Series Pumper Fire Truck Vin# 1FVACYBS4CHBS4617
- That the maximum cost of said Guardian Series Pumper Fire Truck Vin#1FVACYBS4CHBS4617 is Three Hundred Fourteen Thousand Seven Hundred Twelve and 00/100 Dollars ($314,712.00), and the plan for the financing of such cost is as follows: $97,475.00 - paid down from the Town Budget and $224,000.00 - to be provided through the issuance of a Statutory Installment Bond
- The following determinations are hereby made:
- The period of probable usefulness of said Fire Truck is twenty (20) years.
- The subdivision of paragraph "A" of Section 11.00 of the Local Finance Law which is applicable is subdivision "27".
- The proposed maturity of the obligations authorized by this resolution will not be in excess of ten (10) years.
- The Town of Hartwick shall issue its Statutory Installment Bond in the amount of Two Hundred Twenty Four Thousand and 00/100 Dollars ($224,000.00) to finance such cost in accordance with the financial plan set forth above. The date of such Bond and the power to fix and determine the exact date of such Bond is hereby delegated to the Supervisor.
- Such Bond shall be in the amount of Two Hundred Twenty Four Thousand and 00/100 Dollars ($224,000.00) and shall mature in five (5) years from date of issue and shall be paid in five (5) annual installments of principal plus accrued interest as follows:
May 30, 2013 $44,800.00 plus interest
May 30, 2014 $44,800.00 plus interest
May 30, 2015 $44,800.00 plus interest
May 30, 2016 $44,800.00 plus interest
May 30, 2017 $44,800.00 plus interest
- The power to determine the exact date upon which such installments of principal and of interest shall become due and payable is hereby delegated to the Supervisor. The Bond shall be issued in bearer form without coupons and shall not contain a power to convert to registered form. The Bond shall bear interest at the rate not exceeding going bid rate at a depository of the Town, payable annually. Interest will not be paid on any installment of principal or of interest after the due date thereof. Both the installments of principal and of interest on this Bond will be evidenced by a notation on the Bond at the time of the payment. The bond shall be in substantially the following form: (See attached Bond Form with original Bond paperwork).
- The Supervisor is hereby delegated the power of preparing such bond and to such bond at private sale at not less than par and accrued interest and at such sale to fix the interest rate to be borne by such bond within the limitations as set forth in this resolution. The Supervisor shall deliver such bond to the purchaser thereof only against cash or certified check. The proceeds of sale of the bond shall be deposited in a special bank account as required by Section 165.00 of the Local Finance Law. The powers delegated to the Supervisor by this resolution shall be in conformity with the provisions of the Local Finance Law.
MOTION: Councilwoman Sharratt moved to adopt Resolution 5-A-2012 Statutory Installment Bond Resolution - Guardian Series Pumper. Councilman Field seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
Hartwick Conservation Advisory Committee, James Herman
- Mr. Herman presented the Town Board with handouts.
- The handouts included articles: Fracking with Propane by Gary P. Hoffman; Assembly Legislation Clarifies Local Governments' Authority to Restrict the Location of Oil and Gas Drilling (citation unknown); and a map detailing Municipal anti-fracking movements in New York State (fractracker.org).
- The Board thanked Mr. Herman for the information.
- The Board and Advisory Committee discussed the proposal submitted by the Advisory Committee to the Town Board entitled Proposal to Establish Protection for the Rural Environment of the Town of Hartwick.
- The use of moratorium was discussed. The pending SGEIS, cost of defending, and taking were also discussed.
Public Comment
- Kim Moore reminded the room there are 936 Towns in NY, expressed the necessity for Town's to complete accurate surveys including acreage, and the Towns of Middlefield and Dryden are both under investigation by the Department of State for not enacting their BANS properly. Ms. Moore suggested the Town Board wait for a better legal position, not act rashly.
- The Town Board thanked Ms. Moore for her comments.
- Resident, Dan Powers, asked the Board why they do not want to see drilling in the Town of Hartwick. Councilwoman Briggs Jones responded to protect the Hamlet and its water supply, Councilman Field responded to protect water supply and safety concerns, and Attorney Green replied to protect water supply and safety concerns.
Unfinished Business - Cooperstown Youth Baseball (CYB)
- Dr. Borgstrom asked for Town Board consensus on the short and long term plans expressing Cooperstown Youth Baseball's need to establish where they stand and where they are going.
- Councilman Butler expressed desire to move forward with a contract allowing for the lease of property in the area known as Kallan Field for the construction of fields and a concession building. Supervisor Butler expressed the Town's inability to support financially the construction of a shared structure.
- Councilwoman Sharratt expressed concerns with the sharing of a building. Councilwoman Sharratt also expressed the building known as "the hatchery" should not be demolished - a good cold storage building.
- Attorney Green reminded the Board of Prevailing Wage, and the inability of the Town to "gift money". Attorney Green also reminded the Board to be careful correct footage for road is described, and the proper dedication as a Town Road.
- The Board discussed Lease Agreement Boundary, roadway, and parking issues. The necessity of obtaining a narrative description from Jon McManus was discussed.
MOTION: Councilman Hotaling moved to direct Attorney Green to work with Attorney Clinton, Cooperstown Youth Baseball's agent, to draft a Lease Agreement between the Town of Hartwick and Cooperstown Youth Baseball for acreage use/development in the area known as Kallan Field. Attorney Green is further directed to forward the draft Lease Agreement to members of the Town Board for review. Councilman Field seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
New Business:
- Gloria Waro submitted to the Board a copy of the completed Preserve New York - Grant Program of the Preservation League of New York State and the New York State Council on the Arts - Historic District Grant - 2012 Application Form.
- Ms. Waro delivered to the Board a petition completed by the Historical Association asking for the Town to vacate any decision to demolish the building referred to as "the hatchery" located on Wells Avenue. [petition in its entirety is filed with the official Meeting Minutes of 5.21.12]
Supervisor:
- Summer Program Director - Rachel Wright
- Summer Program Counselors
- Raphael Delgado - returning
- Lucy Ford - returning
- Meg O'Handley - returning
- Brandon Watson - new hire
- Hannah Sell - new hire
Public Comment:
- A resident asked the Town Board why the Town's Highway Department cannot perform the work related to the West Hill Culvert. The Board explained the Town does not possess the experience or expertise required to complete a project of this scale.
MOTION: Councilwoman Briggs Jones moved to adjourn the Town Board Work Session at 8:50 p.m. Supervisor Butler seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
Respectfully submitted,
Sarah McGuire, Town Clerk
