The Regular Meeting of the Hartwick Town Board called to order at 6:37 p.m. The Pledge to the Flag was led by Supervisor, David Butler.
Present: Supervisor David Butler, Councilwoman Anita Briggs Jones, Councilman Delos Field, Councilman Kenneth Hotaling (7:00 p.m.), and Councilwoman Julianne Sharratt (6:40 p.m.)
Absent:
Also present: Attorney Lynn Green; Highway Superintendent, Rusty Striesse; Administrative Assistant, Tavis Austin; McManus Engineering, Jon McManus; Hartwick Conservation Advisory Committee Chair, Martha Clarvoe and Committee Member, James Herman; Cooperstown Youth Baseball, David Borgstrom, MD; and others from the community.
MOTION: Councilwoman Sharratt moved to approve Abstract 5 and prepaid bills for the month ending April 30, 2012 in the amount of $107,673.58 from the following funds:
General $13,104.52
Highway $80,329.47
Library $ 6,084.87
Lighting $ 452.73
Water $ 65.99
Fire $ 7,636.00
Councilwoman Briggs Jones seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
MOTION: Councilwoman Briggs Jones moved to approve Town Clerk's Report for April 2012 showing income of $828.00, with Town's portion being $441.08. Councilwoman Sharratt seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Hotaling "aye", Councilman Field "aye", and Councilwoman Sharratt "aye".
MOTION: Councilwoman Briggs Jones moved to approve Town Justice Report for April 2012 with reported income totaling $3,535.00. Councilman Hotaling seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
MOTION: Councilman Hotaling moved to accept the Board of Health Minutes of March 26, 2012. Councilwoman Sharratt seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "abstain", Councilman Field "aye", Councilman Hotaling "aye", Councilwoman Sharratt "aye".
MOTION: Councilman Field moved to accept the Town Board Meeting Minutes of April 9, 2012. Councilman Hotaling seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
MOTION: Councilman Field moved to accept the Town Board Work Session Minutes of April 16, 2012. Councilman Hotaling seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
Highway Superintendent, Rusty Striesse, Report:
- 80% of honing is complete
- Currently working on ditches
- Waiting on parts from Ingersol Rand
Administrative Assistant, Tavis Austin's Report
- Clegg property. Ron Clegg to contact DEC. Tavis Austin and McManus Engineering are to await Mr. Clegg's findings with DEC.
- Clean Sweep collected roughly 250 tires. Roughly $500.00 was collected for tires at the Event. Osterhoudt will remove Freon from White Goods at a cost of $10.00 per unit.
- Cemetery Maintenance. TB agreed personal vehicles may not be used to do Town work. Superintendent Striesse agreed to allow Maintenance Department temporary use of a truck to maintain cemeteries.
- Kallan Field Walking Path. The Town Board agreed the Maintenance Department may mow and roll the perimeter of Kallan Field for a walking trail.
- Planning Board. Finalization of Noise Ordinance is prepared. All agreed the Law will need further consideration.
- Oneonta Overhead Door is awaiting the delivery of new door panel for Fire Department.
Cooperstown Youth Baseball (CYB), David Borgstrom, MD
- The Board and Dr. Borgstrom discussed construction of a shared building and a Lease Agreement between the Town of Hartwick and Cooperstown Youth Baseball for use of 7 +/- acres located in Kallan Field.
- Councilwoman Sharratt expressed concerns with the sharing of buildings and duplication of services.
- Attorney Green explained the Town has a legal issue in leasing property to CYB and then spending Town funds to enhance or benefit the project. Attorney Green will continue to research the topic gifting of Public Funds.
- Jon McManus will provide Attorney Green and Tavis Austin with pricing on the entire project.
- Subject deferred to 5.21.12 Work Session.
McManus Engineering, Jon McManus
- West Hill Culvert design is 99% complete.
- Project cost is approximately $180,000.00
- Natural Resources Conservation Services (NRCS) has been contacted; however, no word back yet.
- Mr. McManus will move forward with permitting process.
- Supervisor Butler asked Attorney Green if the project could be financed over a 10-year period. Attorney Green will further research the possibility.
- The Board discussed the possibility of sheeting and flowable fill for one more year.
Attorney's Report, Lynn Green Esq.
- DELTA three ring binders are available for review at the Town.
- Road Use Agreement forms are also available.
Supervisor, David Butler, Report:
- Supervisor Butler and the Board discussed the necessity to procure a bond for $224,000.00 for the purchase of FD #1 Pumper.
MOTION: Councilwoman Sharratt moved to direct Attorney Lynn Green to shop for a bond totaling $224,000.00 for the purchase of FD #1 Pumper. Councilwoman Briggs Jones seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
- Supervisor Butler advised the Board of the necessity to schedule a Board of Health Meeting on May 21, 2012 at 7:00 p.m.
MOTION: Councilman Hotaling moved to schedule a Board of Health Meeting on May 21, 2012 at 7:00 p.m. Councilwoman Briggs Jones seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
- Supervisor Butler and the Board discussed the cancellation of the May 28, 2012 Water Commissioner's Meeting and the reschedule date of May 21, 2012 to review the status of property consolidations and budget figures.
MOTION: Councilman Field moved to cancel the May 28, 2012 Water Commissioner's Meeting and reschedule the meeting for May 21, 2012. Councilwoman Sharratt seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Field "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
- Supervisor Butler advised the Board Michelle Dibble will not be accepting the position of Director of the Summer Program. Ms. Rachel Wright will be filling the position for the 2012 Program and will meet with Mr. Butler and Michelle this week.
- Scheduling of Sign Ordinance Public Hearing deferred to June Town Board Meeting.
- Supervisor Butler announced Otsego County Representative, Pauline Koren, will be absent from meetings for a period of time due to personal reasons.
Floor opened for Public Comment
- Martha Clarvoe asked the Board for the status of the upgrades to the heating system in the Community Center. Supervisor Butler explained the upgrades are at a standstill at this time. Councilwoman Sharratt asked if there are insulation options available. Grant opportunities were discussed. Tavis Austin is to research the possibility of grand funding the heating upgrades at the Community Center.
MOTION: Supervisor Butler moved to close the Regular Town Board meeting at 9:25 p.m. Councilwoman Briggs Jones seconded, and the motion passed with the following votes: Supervisor Butler "aye", Councilwoman Briggs Jones "aye", Councilman Hotaling "aye", and Councilwoman Sharratt "aye".
Respectfully submitted,
Sarah McGuire, Town Clerk
