TOWN OF HARTWICK                                                                                                             DateApproved:  

Otsego County, New York

JOB DESCRIPTION

- Planning Board Clerk-

Department: Planning

Position: Part Time

Salary: Hourly

NATURE OF WORK:

At the direction of the Planning Board andunder the general supervision of the Planning Board Chair(s), the PlanningBoard Clerk performs a variety of planning duties such as, but not necessarilylimited to: assuring compliance with various Town ordinances and regulationsrelated to land development; preparing and presenting staff reports; inform thepublic, land developers and others of various Town law and ordinancerequirements; assisting in the development and/or revision of the ComprehensivePlan; performing scheduling and coordination tasks associated with proposeddevelopment applications and projects; and ensuring the land use laws of NewYork State are properly administered.

ThePlanning Board Intake Clerk often represents the first practical contact aprospective applicant makes with the planning board. 

SUPERVISION:

Employeeworks under the general direction of the Planning Board. Daily reporting,coordination and supervision shall be to the Planning Board Chair(s). Theemployee must be able to prioritize and schedule his/her own work activities tomeet deadlines as established by the Planning Board and/or Planning BoardChair(s).

ESSENTIALDUTIES AND RESPONSIBILITIES:

Note: The omission of specific statements of duties do notexclude them from being undertaken by the employee if the work so assigned issimilar, related to or is a logical assignment of responsibilities.

• Hold office hours at Town Hall a minimum of four hours per week
• Coordinate and confirm payment of fees with the Town Clerk
• Attend all meetings of the Planning Board and take minutes
• Coordinate information for the Planning Board and/or other municipal departments on matters relating to land use, development and planning.
• Act as the Town’s liaison with county, state and regional organizations on matters relating to land use, development, and planning.

• Conducts basic office functions as needed, such as data entry, file management, and customer service.

• Provide applicants with appropriate application for project.
• Receive applications and review for completeness; inform applicants if additional information is needed. Review applications for completeness prior to Planning Board meeting
• Schedule applicants for appearances before the Planning Board.
• Coordinate preparation and distribution of PB packets before Planning Board meetings; ensure packets are distributed in a timely fashion.
• Advertise and put up notice of public meetings and hearings as requested by Planning Board.
• Prepare official file for projects that have been approved.
• Respond to members of the public/applicants seeking general information about planning process.
• Research and respond to requests for information.
• Review and provide input regarding project review under the State Environmental Quality Review (SEQR) law.
• Provide information orally and in writing to land developers and the public concerning land use policies and regulations, subdivision, site plan review and other relevant regulations.
• Compose, edit and prepare a variety of written materials including reports, discussion papers, graphics and other materials.
• As may be directed, coordinate and assure the production of major planning documents and maps.
• Perform related duties as assigned.

REQUIRED KNOWLEDGE ANDSKILLS:

The employee must possess, demonstrate or develop aworking knowledge of the principles and practices of municipal planning, landuse, and/or zoning in New YorkState. Familiarity with town, state and federal laws and regulationspertaining to land use, environmental impact and other related subjects is required.  The employee must have an understanding ofand the ability to interpret maps, site and building plans and specifications,graphs, and statistical data. The employee must have the capacity to research,analyze and summarize planning data both manually and with the aid of computerprograms. 

Thefollowing skills are necessary for the employee to perform his/her essential dutiesand responsibilities:

• Record-keeping, filingand organizational techniques

• Strong oraland written communication skills

• Strong publicrelations and interpersonal skills

• Ability to develop a workingknowledge of technical aspects of the field

EDUCATION AND EXPERIENCE:

MinimumEducation, Training and Experience:

HighSchool education or equivalency preferred.

Abilityto perform basic reading and writing and math skills required.

Preferred Qualifications:

Knowledgeof local government.

Priorexperience in land use planning / zoning / or environmental enforcement.

Experiencein office environment or in clerical / administrative position.

LICENSES AND OTHER CERTIFICATIONS:

A valid New York State driver's license isrequired. 

WORKING CONDITIONS:

The majority of employee’stime will be working in the office environment. When required to work outside the office environment for field checks,site visits and/or meetings with the public and/or developers, while usingemployee’s personal vehicle, mileage will be reimbursed at the pre-establishedrate.

Ad for Planning BoardClerk

The Town of Hartwick Planning Board issearching for a Planning Board Clerk. The Planning Board Intake Clerk oftenrepresents the first practical contact a prospective applicant makes with theplanning board. The Planning Board Clerk performs a variety of planning dutiessuch as, but not necessarily limited to: assuring compliance with various Townordinances and regulations related to land development; preparing andpresenting staff reports; inform the public, land developers and others ofvarious Town law and ordinance requirements; assisting in the developmentand/or revision of the Comprehensive Plan; performing scheduling andcoordination tasks associated with proposed development applications andprojects; and ensuring the land use laws of New York State are properlyadministered. The Planning Board Clerk will hold office hours a minimum of fourhours per week at Hartwick Town Hall, prepare for and attend all Planning BoardMeetings, and other duties as deemed necessary. If interested, please forward aletter of interest and resume to: Town of Hartwick Planning Board, P. O. Box ???, Hartwick, NY 13348.