HARTWICK WATER COMMISSIONERS' MEETING
May 19, 2008
The meeting was called to order at 7:50. Those present were Supervisor Pat Ryan, Councilmen Ken Hotaling, Delos Field, Dave Butler, and Eileen Barown. Also present were K. Wayne Bunn and Jessica Breiten. The Pledge to the Flag was conducted.
MOTION: Delos Field moved to approve the minutes of the March 24th meeting. Dave Butler seconded, and the motion passed with all votes "Aye."
Board Comments:
Ken Hotaling would like to issue a work order for the Highway Dept. to move the yard hydrant inside Fire House #1, and connect it to the new water system. Fire House #1's water system was discussed. Wayne will write a plan for this.
Eileen Barown has written an ad for a Meter Reader.
The reading of meters was discussed, as well of methods of charging for water. Ken offered to do the first reading in June 2008 for no charge. The meter-reading probe will be located. Ken will work with Gina Palmer to enter readings in the water billing program.
New Business
The Annual Water Quality Report was discussed. Dave will work with Pat to create the report for this year.
Grant Ward has provided water sample reports for the past two months and will continue to do so. Wayne and the Board examined the water test results. A small amount of radium was found in the Creamery Well. Grant is in communication with Bob Pierce and Ron Sheppard of DOH about a follow-up test. The radium test is a new requirement.
A letter from Tim Donahue was reviewed. Tim would like to be relieved of billing for his vacant store. It has no septic system and no water into the building.
Discussion: Dave is opposed to this relief. Others who use no water are paying debt service.
Wayne reminded the board that Donahue receives fire protection for the building. He has no water at this time, but it can be hooked up if the building is developed. A septic system was designed previously, and a holding tank, only, could be used if the building uses a small amount of water.
MOTION: Dave Butler moved to deny Tim Donahue's request to eliminate debt service billing for his vacant building on CO HWY 11. Ken Hotaling seconded, and the motion passed with all votes "Aye."
Pat will respond to Tim's letter according to the Board's discussion.
Old Business
Wayne Bunn stated that AlphaGeoscience and Layne Christensen will perform the 72 hour test on the Creamery Well at the end of June or beginning of July.
He reviewed the summery cost estimate for the Bedrock Well, and Rehabilitation of the Creamery Well House. Electrical work includes a soft starter for the pump, wiring, and new lights in the building. Funding was discussed. Senator Seward should be approached again.
Wayne needs further documentation for Rural Development in order for the Town may be reimbursed for purchase of the Thorn property, and the Archaeological study. Alice Hughes and Pat will prepare information for the audit.
Since several days' worth of water is stored in the new reservoir, the generator may be purchased later using Town funds. If it is trailer-mounted, it could benefit the whole town, not just the water district.
Additional engineering fees will be forthcoming.
Cranbrook Construction needs to know when to start
MOTION: Dave Butler moved to approve the change order to Cranbrook Construction's estimate up to $140,000 for the rehabilitation of piping, valves, and meters at the Creamery Well house, pending Rural Development's approval. Ken Hotaling seconded, and the motion passed with all votes "Aye."
Water Reservoir
The plans and specs were submitted to the County Codes Office, and at the final inspection Howard Wood was satisfied with the construction. Wayne was later informed that additional railings and a deck are required for the second exit. Delos, as Buildings and Grounds coordinator will speak to Neal McManus at County Codes, telling him that the door in question in merely an emergency exit, and the Town will install a ladder bolted to the wall which should be sufficient for anyone working in the building.
Replacement of doors was discussed. The wood frame has swelled, and the fiberglass doors no longer fit.
An intrusion alarm may be wired into the Telemeter system. Wayne will check the specs.
The gate should have a lock, and crusher run or a concrete pad under it. The driveway also needs rehabilitation.
Higgins sidewalk replacement
The Town has a supply of 2'x2'x2" concrete blocks. Ed Rood will be asked to speak to Orrin, and the Highway Department may install them to replace the sidewalk to Orrin's house at the corner of CO HWY 11 and Wells Ave.
The meeting was adjourned at 9:30.
The next meeting is scheduled for July 28th at 7:00.
Respectfully Submitted,
Regina M. Palmer
Town Clerk
