HARTWICK WATER COMMISSIONERS' MEETING
July 28, 2008
The meeting was called to order at 7:00. Those present were Pat Ryan, Ken Hotaling, Delos Field, Dave Butler, Eileen Barown, K. Wayne Bunn, and Nancy Smalley.
MOTION: Dave Butler moved to accept the minutes of the May 19th meeting. Delos Field seconded, and the motion passed with all votes "Aye."
Supervisor's Comments
- The Annual Water Quality Report was mailed to all customers on May 31, 2008, and Certification has been sent to DOH.
- Capital Project Audit-Accountant Judith Brown is still trying to get in touch with Rural Development. The audit will be complicated because a separate account was not set up for the Capital Project. Wayne Bunn will ask Pat Snover from Rural Development to contact Judith Brown.
- A letter has been sent to Tim Donahue explaining his charge for water on the vacant store.
Board Members' Comments
- The filling of swimming pools was discussed. Some felt a standard charge should be instituted, and split between the Town and the Fire Department.
- It was suggested that a meter be installed on the hydrant near the Fire House in order to charge for filling pools from that.
- A policy will be formulated to deal with the swimming pool subject.
It was decided that a Citizens' Advisory Committee is not needed at this time.
New Business
Repair of Leaks:
- A leak in front of 3094 CO HWY 11 was repaired by the Highway Department.
- Cranbrook Construction will be billed for this work.
- Three sections of sidewalk need to be re-poured at this site.
MOTION: Dave Butler moved to authorize the Highway Department to put three new sections of sidewalk in front of 3094 CO HWY 11 As Soon As Possible because of the hazard that is present. Delos Field seconded, and the motion passed with all votes "Aye."
- Delos suggested the H.W. Dept. consider other places needing concrete in order to use up the short load.
Old Business-Wayne Bunn
- The 72 hours Bed Rock Well test shows it is acceptable as an emergency well. Lab tests are pending.
- The Creamery Well work has been authorized by Rural Development. Work will begin sometime in August. Pat will speak to Ed Rood about getting quotes for excavation from the well to the well house (about 600 feet).
- The value of the Telemeter System is needed for insurance coverage. $50,000 is the approximate value of the equipment in the Well House.
- Walkways need repairs since the capital project (Lisa Lent's for example). Wayne will review reclamation with Dan Crandell.
- Codes Issues-The County Codes Department says the new reservoir doesn't meet codes. Wayne says Codes approved the plan, and he has the building permit. The emergency exit needs a landing and railing since it is four feet from the ground.
MOTION: Dave Butler moved to ask Wayne Bush Jr. for an estimate to fabricate a landing, railing, and steps for the door on the north side of the reservoir building. Eileen Barown seconded, and the motion passed with all votes "Aye."
- An Intrusion Alarm for protection of the water supply can be installed on the telemeter system.
- The problem with the Reservoir Doors has been addressed by the H.W. Dept. However, Dan Crandell has ordered a new door. The repair work needs to be inspected.
- Meter Reading-Ken Hotaling has found that about 40 meters do not work. Meters have a vast difference in readings, and some need to be replaced.
- Ken will provide a list of non-working meters, and Wayne will give it to Dan Crandell. Ed. Rood and Grant Ward also need this information.
- Water usage is now about 42,000 gallons per day.
- Houses should be checked to see if the old service has been disconnected. Otherwise water could come out of the new service, and go out the old system.
- Firehouse #1
- The pump house at the rear of the firehouse has been re-plumbed by Ed Rood and Tom Polulech.
- Chuck Hascup removed the outside hydrant, and installed a new water line to include new supply lines and a hydrant inside the building. Fire Chief John Bush and Ed Rood oversaw the work.
A Change Order for the remaining work done by Cranbrook Construction was presented. Rural Development has just released the $97,000 which was previously approved by the Board. Vouchers will be added to the August abstract.
The next Water Commissioners' meeting will be September 22, 2008.
MOTION: Ken Hotaling moved to adjourn at 8:50. Dave Butler seconded, and the motion passed with all votes "Aye."
Respectfully Submitted,
Regina Palmer
Town Clerk
